Marking up with Annotations

If the Drawing Markups, as described in another post (Drawing mark-ups in Adobe Reader), allow the proofreader or copy-editor to mark-up the digital document as they would a paper document , the Annotations  allow the proofreader to add the electronic equivalents of highlighter, stamps, and sticky notes to the PDF (Figures 1 & 2).

Inserting or substituting text or deleting individual letters or words

  • Select the text, click the appropriate text edit from the Annotations menu and type in the pop-up box as needed.

Deleting text

  • Place cursor at text to be deleted and use the delete or backspace button on your keyboard.

Using the Highlighter

  • Select the text and then click on the highlighter or select the highlighter and click on the text. Both ways work.
  • The highlighter can disable the pop-ups of the text edits, so be careful if using the highlighter and text edits in the same section.


Annotations in Adobe Reader

Figure 1. Insert, delete, highlight and underline with Annotations in Adobe Reader

Using Stamps

  • Select the stamp you want to use.
  • Position it where it needs to go.
  • It is possible to create new stamps or import stamps created by others.

Adding notes

You have the choice of adding Sticky Notes or Adding a note to text.

  • Sticky Notes: this adds a speech bubble icon to the text and opens up a pop-up box in which to type your comment.
  • Add note to text: this highlights the selected text ands opens up a pop-up box for your comment. Once you have typed your comment, the text highlight has small speech bubble added to the top-left corner.


More Annotations in Adobe Reader

Figure 2. Adding stamps and notes with the Annotations menu in Adobe Reader


Please note: The image(s) used in this post include Adobe product screenshot(s) reprinted with permission from Adobe Systems Incorporated.

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